(LONGWOOD COLLEGE)
The procedures for reduced course loads were developed in March of 1993 (and approved by the Vice Presidents of Academic, Student & Business Affairs) as an application of Longwood's general Policies And Procedures For Access approved by the Board Of Visitors, October 1993.

1) Request for reduced courseloads are submited to the Coordinator Of Services For Individuals With Disabilities with supporting documentation. Supporting documentation must include a diagnostic evaluation from an appropriate professional that is recent enough to evaluate the current impact of the disability.

2) The Coord. evaluates the documentation and the request in terms of the impact of the disability and the demands of the students current or proposed schedule.

3) If the request is denied, the student may appeal the Coordator's decision throgh the standard accommodation grievance procedures.

4) If the request is approved, the potential consequences of the reduced course load on progress towards graduation, financial aid, billing, etc. will be explained to the student by the Coord. The Coord. will indicate the approved reduced course load and explain that this credit load will be considered as the students minimum credit load for full time status for the semester in question and that he/she can not drop below this without placing their full time status in jeopardy.

5) The student and the Coord. sign the Reduced Load Aproval Form. Copies are sent to the Registrar, Financial Aid, Cashiering, Housing, the student's Dean and the student's Advisor.

6) At the agreed upon credit load the student will be considered as full time and entitled to all of the services, benefits, rights and privilages of full time status.

7) Cashiering will adjust the student's bill. For approvals dated before the end of the official drop period for the semester Longwood will prorate the students tuition based on the enrolled credit load and per credit charges if the adjustment results in a figure lower than full time tuition. Other charges (activity fees, room, board, etc.) are not affected by this accommodation.

8) Based on the billing adjustments and reduced credit load the student's financial aid will be adjusted. Within the limits of Federal financial aid regulations every effort will be made to ensure that the student does not incur additional costs.

SAMPLE REDUCED LOAD APPROVAL:

Mr./Ms._____ (SS# ) has a documented disablity that has been reviewed by the Coordinator Of Services For Individuals With Disabilities. The impact of the disability has been reviewed in the context of his/her proposed/current schedule and it has b een determined that a reduced course load is a reasonable accomodation under section 504 or the Rehabilitation Act and the ADA.

Mr./ Ms. ______ will be registering for/dropping to __ creditst for the ___ semester(s). The accommodated course load of ___ credits will be treated as his/her minimum credit load for full time status and entitle him/her to all of the rights, privileges, benefits, services and responibilities of a full time student.

I have explained the potential impact of the reduced credit load may have on time until completion of his/her degree, billing, and financial aid.

________________________
Student

________________________
Coordinator

CC:
Registrar
VP Student Affairs
Housing
Financial Aid
Cashiering & Student Accounts
Student's Dean
Student's Advisor

(NOTE: Thanks to Scott Lissner of Longwood College for permission to post these guidelines here. JEJ)